Event Manager (366 views)

Sea point cape town
April 21, 2017
Job description and purpose of the role 

Magnette is an established boutique events management agency based in Cape Town with national and international clients and projects. Our team is a small however, our clients and projects are significant and well established.

We are looking for an event and project manager to join our team with a minimum of six years’ work experience in event and project management and a track record of having been involved in reputable events. Conferencing and experiential marketing experience will be highly advantageous as will any previous experience in an agency environment. The engagement will be a full-time seven-month contract ending 22 December 2017.

As a business, we are committed to delivering only excellence to our clients by offering efficiency in our delivery, fresh thinking, and a positive attitude to all that we do. Our business is fast-paced, deadline-driven, and sometimes involves working long hours and occasionally weekends. This role requires that the candidate has a willingness and ability to work within a team but also on their own with minimum supervision. The successful candidate will be required to set and manage their own deadlines and workflow.

This is an exciting opportunity for a results-driven individual.

Responsibilities:

Event management

  • Ability to manage a project/event from concept through to implementation
  • Ability to generate creative presentations and proposals on event and project concepts
  • Creation of accurate cost estimates and event budgets
  • Creation of event briefs, production schedules and all other relevant documentation that is required
  • Attend client and supplier meetings and site visit

Coordination and supervision

  • Coordinate, manage, and monitor all suppliers involved in our events/projects and ensure they are meeting Magnette’s and our client’s standards at all times
  • Coordinate, manage, and monitor the workings of the event coordinators, i.e. proposals and budgets, project plans, supplier dealings (activation/event schedules and production schedules)

Financial  

  • Management and reconciling of projects/event budgets
  • Processing, capturing and submission of supplier invoices to accounts team, and weekly cash flow for supplier payments (prioritising according to current projects and client payments)

Best practices

  • Improve processes to maximise output
  • Monitor adherence to systems and procedures

Production and suppliers

  • Constantly on the lookout for new innovative suppliers, check references, and ensure competitive pricing
Company Description

Events Agency

Requirements

Inherent requirements:

  • Must have own vehicle (in good working condition) and a valid drivers licence
  • Must be willing to travel occasionally
  • Must understand the after-hours requirements of this industry. Most events and activations take place outside of business operating hours
  • Computer literacy: proficient in all Microsoft products, example: MS Word/Excel/PowerPoint/Outlook

Valued qualities for this role

  • Excellent interpersonal skills (team player) within the agency and with client interaction
  • Good planning ability with impeccable attention to detail
  • Excellent ability to multi-task
  • Emotional restraint and clear thinking in high-pressure situations
  • Strong administration skills
  • Strong presentation skills
  • Brilliant communication skills: verbal and written
  • Strong implementation and time-management skills
Advantageous
  • Conferencing experience
  • Corporate event management experience
  • Ad agency experience
Personal Skills/Attributes

Desired personal attributes

  • Loyal, high achiever, integrous, well mannered, positive, neat and organised, self- motivated, entrepreneurial spirit, takes initiative, works well on their own, presentable, great with people, enthusiastic, confident, creative thinker, trustworthy, grounded, career orientated, great networker, strategic thinker, passionate about creative marketing and eventing

Salary: R15 - 20 000

JOB IS EXPIRED.